Choosing the right rental company
If you are going to be using a projector for a one off situation, you will most likely consider projector rental better value for money than buying one. There are several types of projectors and most good projector rental companies will help you choose the right model for your needs. If a company does not offer you any help in this department, to not hire from them as they are unlikely to provide a good service.
Choosing a Projector
The type of projector you are looking to hire will most likely be either an LCD or DLP (Digital Light Processing) projector. They are tailored for specific needs, so make sure you choose the right one. DLP projectors are more suitable for projecting videos (DVD's etc) than LCD projectors, so if your presentation requires sophisticated graphics or videos, then a DLP projector will most likely meet your requirements.
Where to hire a projector
When choosing where to hire from, the first question will probably be whether you can hire locally or if you need to hire the equipment from a company who provide their services across the States. There are several of these companies in existence, but you will obviously have to pay more for their services, although you may find that you have a wider choice by doing this. The downside of using a nationwide service is if something goes wrong with the projector while it is in your possession, a local company will be better placed to help you out. This leads to another key point: always make sure you know exactly what the situation is regarding repairs or other hidden costs or you could get a nasty surprise when it comes to paying the bill. If using a nationwide service, find out whether the transit time is included in the hire time. If so, it could prove to be a considerable addition to your expected costs.
If the projector is to be used in just one room, you need to consider the room it is to be used in before choosing a machine. The brightness of your room and the size of the audience all affect the type of machine you will need to hire. Obviously a brighter projector is needed for a brighter and bigger room. The brightness of a projector is measured in lumens, and like most measurements, the higher the number of lumens, the brighter the projector will be.
The resolution of the projector also needs to be considered. For most PowerPoint presentations, a low end SVGA 800x600 projector will most likely be sufficient, but if you are using a projector to watch a DVD, for instance, then you will need a more powerful machine. Currently, the highest resolution is VXGA 1600x1200, although typically the price difference between VXGA graphics and the class below, SXGA graphics, is far greater than the drop in performance.