Document Scanning Services
The only real practical option
Using document scanning services to convert old paper or microfilm files to your computer can prove to be a good investment and will cause you little inconvenience. If you are a looking to transfer business files, using a professional service is really the only practical option.
The chances of missing a file that might turn out to be important one day are greatly increased unless you take advantage of a company with professional experience in transfers.
microMedia Imaging Systems Inc. are possibly the world's leading document scanning service. They operate around the globe, and clients have included companies such as IBM. Since 1975, they have been backing up office files, originally onto microfilm, and by 1987 they were producing electronic image documents. They offer you the option of on site transfers, or you can choose to have the work undertaken at microMedia's closest offices. microMedia themselves recommend that you agree to have the work done at your office for security and access reasons. This way there is no chance of documents being lost in transit and, should you need it, you will also be able to access important documents.
You can also choose the option of letting microMedia look after your files after the work is completed through their document hosting service. This way, you can access any files through the internet and you can continuously update any files that need to be added to the database by scanning them yourself and emailing them to microMedia. To gain access to the information, you simply browse through Internet Explorer, or other supported internet browsers and sign in to your account from their site. The security system used by microMedia means that you have to be an authorized user to be able to log onto the system.
If the documents you are hoping to transfer are from rare, and fragile sources, microMedia will use special cradles designed not to harm the source. It must be said that if they consider the source to be too delicate to be scanned even using these forgiving cradles, you will not be able to have the information transferred.
The main advantage of having your documents transferred is the space you will gain in your office after the transfer has been completed. You will also find accessing information far quicker if it is cataloged well - another reason for employing a company such as microMedia to carry out the work for you - and this alone will doubtless result in a greater efficiency for your company.